Privacy Policy

Your privacy and data protection are important to us. Learn how we collect, use, and safeguard your information.

Privacy Policy

Last Updated: July 10, 2026

1. Introduction

Butran College ("we," "us," "our," or "Company") respects your privacy and is committed to protecting it. This Privacy Policy explains how we collect, use, process, and safeguard your information when you use our website, services, and applications. Please read this policy carefully to understand our views and practices regarding your personal data.

2. Personal Data We Collect

We collect personal data in the following categories:

  • Contact Information: Name, email address, phone number, postal address
  • Academic Information: Educational background, test scores, program of interest, personal statement (when provided via application forms)
  • Account Information: Username, password, profile picture (if applicable)
  • Communication Data: Records of our correspondence, inquiries, and support requests
  • Usage Data: Information about how you interact with our website, including IP address, browser type, pages visited, time spent, and referral source
  • Device Information: Device type, operating system, device identifiers, and mobile network information
  • Payment Information: Billing address and transaction history (if applicable) - processed securely through third-party providers
  • Visual Information: Photos, videos, testimonials (only with explicit consent)

3. How We Collect Your Data

  • Directly from you through application forms, registration, inquiries, and contact forms
  • Automatically through cookies, web beacons, and similar technologies
  • From third parties such as educational testing providers and referral partners
  • From analytics services to understand website usage patterns

4. How We Use Your Data

We use your personal data for the following purposes:

  • Processing your application for admission or enrollment
  • Providing educational services and student support
  • Communicating with you regarding your inquiries and requests
  • Sending newsletters, updates, and promotional materials (with your consent)
  • Improving our website functionality and user experience
  • Conducting research and analytics to enhance our services
  • Complying with legal obligations and regulatory requirements
  • Preventing fraud and ensuring website security
  • Creating and managing your student profile
  • Facilitating alumni engagement and networking

5. Cookies and Tracking Technologies

Our website uses cookies and similar tracking technologies to enhance user experience. Cookies are small files stored on your device that help us remember your preferences and analyze site usage. We use:

  • Essential Cookies: Required for website functionality
  • Performance Cookies: Help us understand how visitors use our site
  • Functional Cookies: Remember user preferences and settings
  • Marketing Cookies: Track engagement with our content (optional)

You can control cookies through your browser settings. Disabling certain cookies may affect website functionality.

6. Analytics and Third-Party Services

We may use Google Analytics and similar services to collect anonymized data about website usage. These services may use their own cookies to track your interactions. We do not share personally identifiable information with these services. You can opt-out by adjusting your browser settings or visiting the respective service provider's privacy page.

7. Data Sharing and Disclosure

We do not sell your personal data. However, we may share information with:

  • Service providers who assist us in operating our website and conducting our business (e.g., hosting providers, email services)
  • Academic and professional partners for legitimate educational purposes
  • Law enforcement and government agencies when required by law
  • Other parties with your explicit consent

8. Data Retention

We retain personal data only for as long as necessary to fulfill the purposes for which it was collected, unless a longer retention period is required by law. Specifically:

  • Application data is retained for 2 years after the application period
  • Student records are retained for the duration of enrollment plus 7 years
  • Alumni data is retained indefinitely for alumni engagement purposes
  • Email subscription data is retained until you unsubscribe
  • Website analytics data is retained for 26 months

9. Data Security

We implement comprehensive security measures to protect your personal data, including:

  • SSL/TLS encryption for all data in transit
  • Secure password storage using industry-standard hashing
  • Regular security audits and vulnerability assessments
  • Restricted access to personal data on a need-to-know basis
  • Secure disposal of data when no longer needed

While we strive to protect your data, no method of transmission over the internet is 100% secure. We cannot guarantee absolute security.

10. Your Privacy Rights

Depending on your location, you may have the following rights regarding your personal data:

  • Right to Access: You can request a copy of the personal data we hold about you
  • Right to Correction: You can request correction of inaccurate or incomplete data
  • Right to Deletion: You can request deletion of your data (subject to legal obligations)
  • Right to Object: You can object to certain processing of your data
  • Right to Data Portability: You can request your data in a portable format (GDPR)
  • Right to Withdraw Consent: You can withdraw consent for marketing communications at any time

11. GDPR Compliance (European Users)

For individuals in the European Union, we comply with the General Data Protection Regulation (GDPR). Your personal data is processed on the basis of:

  • Your consent (for marketing and optional communications)
  • Contractual necessity (for enrollment and services)
  • Legal obligation (for regulatory compliance)
  • Legitimate business interests (for website improvement and security)

If you have concerns about our GDPR compliance, you have the right to lodge a complaint with your local data protection authority.

12. Saudi Arabia Data Protection Compliance

We comply with applicable data protection regulations in Saudi Arabia, including:

  • Responsible processing of personal data
  • Clear communication about data usage
  • Security and confidentiality standards
  • Lawful basis for data processing

13. Children's Privacy

Our services are not directed to children under 13 years of age. We do not knowingly collect personal data from children under 13. If we become aware that a child has provided us with personal data, we will promptly delete such information.

14. International Data Transfers

Your data may be transferred, stored, and processed in countries other than your country of residence. These countries may have different data protection laws. By using our services, you consent to such transfers, which are conducted in accordance with applicable privacy laws.

15. Links to Third-Party Websites

Our website may contain links to third-party websites. We are not responsible for the privacy practices of these external sites. We encourage you to review their privacy policies before providing any personal data.

16. Policy Updates

We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. We will notify you of any significant changes via email or by posting the updated policy on our website. Your continued use of our services constitutes acceptance of the updated policy.

17. Contact Us

If you have questions about this Privacy Policy or wish to exercise your privacy rights, please contact us:

We will respond to your inquiry within 30 days.

Data Protection Officer: For privacy-related matters, you may also reach our Data Protection Officer at dpo@butran.edu